Role Specific Accountabilities:
1. To organise and support meetings including, diary management of senior managers, agenda preparation and minute taking.
2. Organise travel and accommodation bookings.
3. Provide administrative support.
4.Provide administrative/project support.
5. Act as a first point of contact for enquiries, and respond to or refer enquiries as appropriate.
6. Organise and support events including venue bookings, administration of events bookings, liaising with venue managers and other suppliers, collation of speakers information and materials, preparation of delegate badges. Attend events undertaking support tasks such as registration, and handling of enquiries.
7. Transcribe outputs from events and collate customer feedback for analysis.
8. Produce, format and distribute documents and presentations following the corporate style. Proof read documents and correct for errors.
9. Maintain the electronic filing systems.
10. To organise the printing and collation of meeting papers, events materials, publications and mailings postal and electronic distribution.
11. Carry out financial administration tasks including raising and managing orders and invoices, processing expenses, and handling of financial related queries in line with finance policies and procedures.