Operations Executive (Administrator) – London

We have the most amazing and varied role for an applicant seeking an outstanding opportunity in a finance house based in the City to be the Operations Executive for the business, which encompasses Ops/HR/Front of house/facilities and IT with a myriad of variety!

The role is working five days onsite from 9.00am – 5.30pm in the most outstanding company who are utterly supportive and the opportunity is immense as it offers longer term career progression for the right candidate.

We are seeking an individual who thrives in a busy role and is warm and engaging and confident when communicating as part of the role will be front of house cover and reception and facilities duties daily, including full-time holiday reception cover.

The role is a split position between Operations/HR, Facilities and IT and we are looking for an individual who has a keen attention to detail and is happy to handle any task with willingness and professionalism.

The company are looking for a well organised, proactive and friendly Operations Executive with a service orientated attitude to work very closely with the Operations team. It’s a very busy role, with great variety and working within a small team, no two days will be the same!

Job spec:

This role is critical in ensuring operational delivery across the HR spectrum and you will provide regular cover and back up to a busy front of house.

Working within a small team, the work is varied and interesting. This role would suit someone who is looking to progress in a career in HR within a small team with who can offer mentorship and deep expertise and experience across the employee life cycle – or to learn the nuts and bolts of office and facilities management.

We are looking for a professional and career committed individual and in return, you will be rewarded with a warm and friendly environment, exposure to many interesting things and tailored training and development.

Responsibilities:

HR - 50% of your time will be spent supporting the Director and HR Manager with a variety of tasks including:

• Responsibility for end to end administration of all HR processes across the employee life cycle, under the guidance of the HR Manager.
• Managing candidates including arranging interviews and communications.
• Organising pre-employment screening and references, induction and any training needed during first few weeks and months.
• Administration of the leaver process and providing employment references.
• Organise training and development activities under the guidance of the HR Manager.
• Manage HR systems to ensure information and documentation is up to date, and prepare reports and statistics as required.
• Assist with the running of regular staff surveys and presenting the data.
• Prepare letters and contractual documentation as appropriate.
• Become the first point of contact for general HR queries.
• Ad hoc tasks and projects commensurate with a busy HR team.

Front of House and Facilities Management - 35% of your time will be spent providing cover to Front of House and Facilities Management and support to the FOH/Facilities Coordinator.

• Providing lunchtime and late afternoon front of house cover daily and additional holiday cover, warmly welcoming guests and assisting during the busiest times.
• Organising the catering and logistics for senior level lunches and breakfasts.
• Assisting with planning offsite internal events such as staff away days or staff social events.
• Supporting meeting room tech setup and manage meeting room bookings system.
• Supporting building management relationships as needed.
• Maintaining office supplier spreadsheets and vendor information.
• Participating in the health and safety protocols that the team needs. (First aider and fire marshal training will be provided).

IT support and liaison: 15% of time:

• Handling basic IT queries from stakeholders.
• Manage IT accessories and assist with laptop stock orders.
• Liaising with external IT support.

Desirable skills:

• Proactive, enthusiastic, and collaborative with good interpersonal skills.
• Very strong service attitude and enjoys solving problems.
• Must be very well organised and happy to juggle a busy task list.
• Attention to detail and accuracy.
• Clear written and verbal communication.
• Proficiency in Microsoft 365 and able to learn and adapt to internal systems.
• Previous office administration experience.
• Familiarity with HR processes and some systems preferred.
• Experience in event coordination or facilities management advantageous.
• Basic IT troubleshooting experience desirable.

If you are someone who loves to juggle priorities and enjoys the varied work day at pace and can liaise confidently at the highest level, then apply today! A wonderful career awaits.